Accessibility Statement

Our Commitment

MeetingRoomHQ, operated by Tibera LLC, is committed to providing an accessible digital experience for individuals with disabilities. We believe that everyone should have equal access to schedule and manage meeting rooms, regardless of ability.

We continually work to improve the accessibility of our platform and ensure compliance with applicable accessibility standards. Our goal is to make our meeting room booking service usable by the widest possible audience.

Accessibility Standards

We aim to conform to the Web Content Accessibility Guidelines (WCAG) 2.1 at Level AA. These guidelines explain how to make web content more accessible for people with disabilities and more user-friendly for everyone.

Our accessibility efforts also align with the requirements of the Americans with Disabilities Act (ADA) Title III, ensuring that our digital services are accessible to individuals with disabilities.

Our efforts are guided by the four core accessibility principles (POUR):

• Perceivable: Information and user interface components are presentable to users in ways they can perceive
• Operable: User interface components and navigation are operable via keyboard and assistive technologies
• Understandable: Information and the operation of the user interface are understandable
• Robust: Content is robust enough to be interpreted by a wide variety of user agents, including assistive technologies

Conformance Status

MeetingRoomHQ is partially conformant with WCAG 2.1 Level AA. Partially conformant means that some parts of the content do not fully conform to the accessibility standard.

This statement was last reviewed and updated on January 7, 2026. We conduct regular accessibility reviews and update our practices as we identify areas for improvement.

Accessibility Efforts

We implement the following accessibility practices throughout MeetingRoomHQ:

• Semantic HTML: We use proper HTML structure to convey meaning and relationships
• Keyboard Navigation: All interactive elements are accessible via keyboard
• Skip Navigation: Skip links allow keyboard users to bypass repetitive content
• ARIA Attributes: We use ARIA labels and roles where needed to enhance screen reader compatibility
• Alternative Text: Images include descriptive alt text
• Color Contrast: We maintain sufficient color contrast ratios for text and important visual elements
• Responsive Design: Our layout adapts to different screen sizes and zoom levels up to 200%
• Form Labels: All form inputs have clear, descriptive labels
• Focus Indicators: Visible focus indicators help keyboard users track their position
• Motion Preferences: We respect user preferences for reduced motion
• Flashing Avoidance: We avoid content that flashes more than three times per second

Assistive Technology Compatibility

MeetingRoomHQ is designed to be compatible with the following assistive technologies:

• Screen readers (NVDA, JAWS, VoiceOver, TalkBack)
• Screen magnification software
• Speech recognition software
• Keyboard-only navigation

For the best experience, we recommend using the latest versions of browsers and assistive technologies.

Browser Support

For the best accessible experience, we recommend using the latest versions of:

• Google Chrome
• Mozilla Firefox
• Apple Safari
• Microsoft Edge

Known Limitations and Alternatives

While we strive for comprehensive accessibility, some areas may have limitations:

• Date Pickers: Calendar date selection components may have limited screen reader support
• Scheduling Calendar: Complex calendar views may be challenging for some assistive technologies
• Third-Party Content: Embedded external content may not meet the same accessibility standards

If you encounter any barriers when using these features, please contact us for assistance. We can provide alternative formats or help you complete tasks through other means.

Third-Party Content

Our Service may link to or integrate with third-party websites and services. We are not responsible for the accessibility practices of external sites. We encourage you to contact third-party providers directly about any accessibility concerns with their content.

Continuous Improvement

Accessibility is an ongoing effort. We regularly review our platform to identify and address accessibility issues. We consider accessibility in our development process when adding new features or making changes to existing functionality. Our team is committed to maintaining and improving the accessibility of MeetingRoomHQ.

Requesting Accommodations

If you need assistance or an accommodation to access our services, we are here to help. We can provide:

• Alternative formats for content (e.g., large print, audio descriptions)
• Assistance with completing bookings via phone or email
• Technical support for assistive technology compatibility issues
• Other reasonable accommodations upon request

Please contact us using the information below to request an accommodation, and we will work with you to find a suitable solution.

Feedback and Contact

We welcome your feedback on the accessibility of MeetingRoomHQ. If you encounter accessibility barriers or have suggestions for improvement, please contact us:

When reporting accessibility issues, please include:

• The web page URL where you experienced the issue
• A description of the problem you encountered
• The assistive technology and browser you were using
• Any other relevant details that would help us understand and address the issue

Response Time

We aim to acknowledge accessibility feedback within 5 business days. For accessibility issues that affect your ability to use our Service, we will work to provide interim solutions while we address the underlying problem. We are committed to making good-faith efforts to remediate accessibility barriers.